AASA Newsletter Letterhead


[Updated December 2009]

Download PDF version here.

The American Association of School Administrators (AASA), founded in 1865, is the professional organization for educational leaders in the United States and throughout the world. The mission of the American Association of School Administrators is to support and develop effective school system leaders who are dedicated to the highest quality public education for all children.

The AASA is committed to protecting your privacy and providing a safe online experience for all of our members while offering them the highest quality services. Because we gather certain types of information about and from members so we can fulfill your requests and better serve your needs, we feel you should fully understand the terms and conditions surrounding the collection and use of this information. This privacy statement discloses what information we gather, how we use it, how to correct or change it, and what steps we take to safeguard personal information provided to us both online and offline. Please read the complete Privacy Policy below and contact info@aasa.org if you have any questions.

Federal law requires us to tell you how we collect, use, share and protect your personal information. Federal law also limits how we can use your personal information. Protecting the privacy and security of consumers' personal information is very important to us.

NOTICE: Click here for important information about privacy and safe surfing from the Federal Trade Commission. (http://www.ftc.org/privacy/)

Your Consent

The AASA website collects no personal information about you when you visit our website unless you choose to provide that information to us voluntarily. By doing so, you are giving the AASA your permission to use the information for the intended purpose. If you do not want to give AASA permission to use your information, simply do not provide it. However, not providing certain information may result in AASA’s inability to provide you with the information or services you desire.


Information We Collect

AASA never collects information for commercial marketing. We will never share your information with another organization or government agency unless it is required by law. AASA never creates individual profiles or gives your information to any private organization.

There are several types of information we collect. These include:

1. Automatically Collected Information

2. Information Collected for Tracking and Customization (Cookies)

3. Personal Information


1. Automatically Collected Information

If during your visit you only browse through the website, read pages or download information, we will gather and store certain technical information about your visit automatically. This information does not identify you personally. We automatically collect and store only the following information about your visit:

The Internet domain name (for example, "company.org" if you use a private Internet access account, or "yourorganization.edu" if you connect from a university's domain);

  • The IP address (an IP address is a number that is automatically assigned to each computer connected to the Internet) from which you access our website;
  • The type of browser (e.g. Internet Explorer 8, Internet Explorer 7, Mozilla Firefox, Chrome, Safari, etc.);
  • The operating system (e.g., Windows, Macintosh, Unix, and etc.) used to access our site;
  • The date and time you access our site;
  • The pages (URLs) you visit;
  • Your username, if it was used to log in to the website; and
  • The address (URL) of the referral website, if you linked to the AASA website from another website.


We use this information to help us make our site more useful to visitors -- to learn about the number of visitors to our site and the types of technology our visitors use, and to tailor each visitor's preference. We do not track or record information about individuals and their visits.

2. Information Collected for Tracking and Customization (Cookies)

Cookies are small files that web servers place on a user's hard drive. There are two types of cookies, session and persistent. Session cookies last only as long as your web browser is open. Once you close your browser, the cookie disappears. Persistent cookies store information on your computer for longer periods of time. AASA does not use "persistent cookies" or any other persistent tracking methods to collect personally identifiable information about visitors to our web pages. However, some AASA pages have "session cookies," to facilitate use of that particular page. These disappear when the Web user terminates a web session and closes the browser.

To protect your privacy, be sure to close your browser completely after you have finished conducting business with a website that does use cookies. If you are concerned about the potential use of the information gathered from your computer by cookies, you can set your browser to prompt you before it accepts a cookie.


3. Personal Information

We may collect information (such as name, address, telephone number, e-mail address, transaction information, credit card information and date of birth) when you:

  • Become an AASA member
  • Register for AASA conferences
  • Register for AASA webinars
  • Place an order on our website
  • Make a purchase
  • Inquire about our services
  • Create an account
  • Sign up for AASA e-mail updates, newsletters, and announcements

We maintain the data that you provide us, along with a record of your purchases, in a secure database. To best serve you, we may combine this information with data that is publicly available and data that we receive from other reputable sources.

If you choose to provide us your personal information -- as in an e-mail to the web manager or someone else, or by filling out a form with your personal information and submitting it to us through our website -- we use that information to respond to your message and to help us get you the information you have requested. We treat e-mails the same way we treat letters sent to the AASA. We do not collect personal information for any purpose other than to respond to you. The AASA does not collect information for commercial marketing.

When you provide us your e-mail address, we will e-mail you as necessary to process your order, respond to a request or provide customer service. For example, after you place an order at AASA.org, you will receive an e-mail confirmation.

We may also send promotional e-mails about products, special offers, services or events that we believe may be of interest to you. It is our intent to send promotional e-mails only to those persons who wish to receive them. We provide instructions on how to unsubscribe in each e-mail. We offer choices about the types of information you receive from us. To update your e-mail address or other contact information, you may call 703-875-0748, e-mail membership@aasa.org, fax 703-841-1543, or log on to the AASA membership website.

Remember that e-mail isn't necessarily secure. You should never send sensitive or personal information like your social security or credit card number in an e-mail. Use postal mail or secure websites instead. Some of our websites ask visitors to provide specific information. All information collected at websites through questionnaires, feedback forms, or other means, enables us to determine visitors' interests, with the goal of providing better service to our visitors and members.

Please be sure to provide us your exact name and address or your AASA membership number so that we can be sure to identify you correctly. Because mailings are planned in advance, it may take several weeks for your request to become effective. If, due to human error, you continue to receive unwanted communications, please contact us again and we will make every effort to correct the situation.

To update your member information (name, address, telephone number and email address), please call 703-875-0748, e-mail membership@aasa.org, fax 703-841-1543, or log on to the AASA membership website. To protect your privacy, we will need to validate your identity before you update or review your information.

Website Security Notice

For site security purposes and to ensure that this service remains available to all members, the AASA computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Anyone using this system expressly consents to such monitoring and is advised that if such monitoring reveals evidence of possible abuse or criminal activity, such evidence may be provided to appropriate law enforcement officials.

Unauthorized attempts to upload or change information on AASA servers are strictly prohibited and may be punishable by law, including under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act of 1996.

Unless expressly stated otherwise to comply with license requirements or copyrights owned by others, information presented on AASA websites is considered public information and may be distributed or copied. Use of appropriate byline/phone/image credit is requested. If you have any questions, please contact the webmaster at webmaster@aasa.org.

Accessibility Statement

Section 508 requires that when associations or federal agencies develop, procure, maintain, or use electronic and information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

AASA continually ensures our website pages are accessible to individuals with disabilities in accordance with Section 508 of the Rehabilitation Act. AASA is committed to and is making every possible effort to ensure that all electronic and information technology developed, procured, maintained, or used by AASA is accessible to people with disabilities. If you have any difficulty viewing any page with adaptive technology, please contact AASA at info@aasa.org for this site.

  • Section 508 home page: http://www.section508.org
  • Access Board: http://www.access-board.org/508.htm
  • Web Content Accessibility Guidelines: http://www.w3.org/TR/WAI-WEBCONTENT/wai-pageauth.html

Documents on AASA websites are presented in many formats. These formats are generally accessible to members using screen reading software. Some files on this website may be posted as Adobe Acrobat Portable Document Format (PDF) files. Adobe provides their Acrobat Reader software as a free download.

Linking Policy and Disclaimer of Endorsement

This privacy statement applies solely to information collected by AASA. This website may contain hyperlinks to websites operated by third parties other than AASA. AASA does not control such third-party websites ("Third-Party Sites") and is not responsible for their content or the products and services offered on the Third-Party Sites. AASA's inclusion of the hyperlinks to such Third-Party Sites does not imply any endorsement of the material on such Third Party-Sites, or any association with their operators. Please be aware that even if these Third Party Sites are listed as affiliated or as those with whom we have a “partner” relationship, AASA has no control over these linked websites. These Third-Party Sites each have their separate privacy and data collection policies independent of AASA. Information collected by these Third-Party Sites, including those affiliated and “partner” websites, is not received, stored or used in any way by AASA. As such, AASA is not responsible or liable for the privacy practices or actions of any such other sites.

These links are only provided for your convenience and you therefore access them at your own risk. We encourage our members to be aware when they leave our site and to read the privacy statements of each and every site that collects Personally Identifiable Information. AASA reserves the right to prohibit Third-Party Sites from linking to this website.

Privacy of Children on Our Website
Our website is not intended for use by children under the age of 13, and we do not knowingly collect personal information from children under the age of 13.

The Children's Online Privacy Protection Act (COPPA) governs information gathering online from or about children under the age of 13. Verifiable consent from a child's parent or guardian is required before collecting, using, or disclosing personal information from a child under the age of 13.

The AASA website collects no information about you or your child, other than that detailed in the previous section, unless you choose to provide information to us. When an AASA website needs to collect information about a child under 13 years old, COPPA required information and instructions will be provided by the specific web page that collects information about the child. The web page will specify exactly what the information will be used for, who will see it, and how long it will be kept.

For questions, comments or assistance, we invite you to contact AASA.

Contact Information

American Association of School Administrators (AASA)
801 N. Quincy Street, Suite 700
Arlington, VA 22203-1730
Phone 703-528-0700 • Fax 703-841-1543
Web: www.AASA.org